Balances that tie but are wrong
A balance can match by coincidence while two offsetting errors sit inside it. Because Reconciles matches line by line, offsetting errors show up as separate exceptions instead of disappearing in the total.
Balance sheet reconciliation software for a defensible close
Balance sheet reconciliation software proves each balance sheet account at period end with detail you can show an auditor. Reconciles matches cash, receivables, payables, card and clearing accounts to their source data, lists reconciling items with reasons and produces one report per account, so the close review is about decisions, not about finding numbers.
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Balance sheet accounts covered at close
The balance sheet accounts with the most transactions are the ones that hide errors. Reconciles handles them with the same engine.
- Cash and bank accounts against statements.
- Accounts receivable against the aged receivables report and customer payments.
- Accounts payable against the aged payables report and vendor statements.
- Card liabilities against card statements.
- Processor clearing, undeposited funds and suspense accounts against payouts and deposits.
- Intercompany receivables and payables against the other entity's books.
Close reconciliation problems that reach the audit
Old reconciling items
Items carried from month to month without anyone explaining them are a classic audit finding. Every open item in Reconciles keeps its reason and its age, so old items are visible.
Clearing accounts with drift
Processor clearing accounts drift when refunds or fees are booked on one side only. The engine pairs debits and credits inside the account and shows the lines that cause the drift.
Unexplained cash differences
A small cash difference nobody can explain is the hardest thing to sign off. The difference is broken into matched items, timing items and true unmatched lines.
How balance sheet reconciliation works
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01 Parse
For each account, upload the GL detail export and the source file: statement, subledger report or payout export. CSV, XLSX, OFX, QFX, MT940 and CAMT.053 are read on every plan.
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02 Normalize
Opening balances, signs, currencies and dates are aligned, so the period starts and ends at the same numbers on both sides.
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03 Match
Lines are matched exactly, in groups, within tolerance and date windows, by reference and fuzzy payee, with fee and FX awareness. AI suggestions cover unclear pairs with a reason and a confidence score.
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04 Exceptions
Reconciling items go to the queue. Nothing posts to your ledger without review.
Reconciling items with reasons and owners
- Unmatched a ledger line with no source support, or a source line not booked.
- Partial a balance supported only in part.
- Duplicate an entry booked twice.
- Amount difference support that differs from the ledger, such as a conversion or rounding difference.
- Date difference a timing item that reverses in the next period.
On Growth each account and each item can be assigned to a preparer, with comments. On Scale resolutions go through approvals, and the audit log shows who prepared, who reviewed and when.
Account reconciliations ready for review
Export one report per account in XLSX or PDF with the ledger balance, supported balance, reconciling items with age and reason, and the explained difference. Correcting journal entries go out as CSV for QuickBooks and Xero on Growth and for NetSuite on Scale. Detail for individual accounts comes from general ledger reconciliation software, accounts payable reconciliation and intercompany reconciliation software, and the reports slot into your month end close software checklist.
Which plan fits your balance sheet
Starter covers one entity with 3 accounts, enough for a small company's bank and card accounts. Growth covers 5 entities and 15 accounts with assignment, comments and roles. Scale covers 25 entities and 60 accounts with approvals, the audit log, SSO and data residency in the US or the EU, for finance teams with a formal close review.
Balance sheet reconciliation questions
Any account backed by a source file: cash, receivables, payables, card liabilities, clearing, undeposited funds, suspense and intercompany accounts.
Yes. Every open item keeps its reason and the date it first appeared, so items carried across months are easy to spot and resolve.
On Scale, approvals and the audit log record the preparer, the reviewer and every resolution. On Growth, assignment and comments show who worked each item.
It does the matching and the account reports. If you keep a separate close checklist, the reports attach to it as XLSX or PDF.
Reconcile your balance sheet accounts
Upload a GL export and its source file and see the reconciling items for one account in minutes.