Month end close software that removes the reconciliation bottleneck
Month end close software shortens the days between the last transaction of the month and signed off books. Reconciles handles the slowest part of the close, reconciliation: it matches every bank, payment, card and ledger account, gives your team one exceptions queue and produces the reports a controller needs to sign off.
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What the close calendar covers in Reconciles
Most of a close checklist is reconciliation. Reconciles runs all of it on one engine, account by account.
- Bank and cash accounts against statements, with bank reconciliation software.
- Processor clearing accounts against payouts, with payment reconciliation software.
- Receivables and payables against subledgers and vendor statements.
- Card liabilities against card statements.
- Intercompany balances across entities, with intercompany reconciliation software.
- Balance sheet accounts with one report each, with balance sheet reconciliation software.
A three day close calendar
Reconciliation stops being the step that stalls the close. This is how the first three days look.
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Day 1
Statements, payout reports and ledger exports come in, by upload or through API and SFTP drop on Scale. Reconciles parses every account, matches the bulk of transactions with your saved rules and opens the exceptions queue.
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Day 2
Your team works the queue, not the spreadsheet. Exceptions are assigned to owners, discussed in comments and resolved, and new rules are saved so next month's queue is shorter.
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Day 3
The controller reviews match rates and open items per account, exports reports and journal entries, and signs off. On Scale, approvals and the audit log record each step.
What usually delays the close
- Waiting for one person who knows how the spreadsheet works.
- Batched payouts that take hours to break apart by hand.
- Duplicates and missing entries found on the last day.
- Cash differences nobody can explain before the deadline.
- Old reconciling items carried forward without a reason.
Reconciles removes these by matching every line, keeping a reason on every item and showing the age of anything still open.
How close reconciliation works on each account
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01 Parse
Each account's files are read: statements in CSV, XLSX, OFX, QFX, MT940 and CAMT.053, PDF after signup, ledger exports and payout reports.
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02 Normalize
Dates, signs, currencies, payee names and references are aligned across sources.
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03 Match
Rules first, then exact, grouped, tolerance, date window and fuzzy matches, with fee and FX awareness. AI suggestions cover unclear pairs with a confidence score and a reason.
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04 Exceptions
Every account's open items land in one queue. Nothing posts to your ledger without review.
One queue for the whole close
The queue shows unmatched, partial, duplicate, amount difference and date difference items across all accounts, filtered by account, entity, type or owner. On Growth items are assigned and commented. On Scale resolutions go through approvals and the audit log, which is what reviewers and auditors ask for.
Close reports and journal entries
Export one reconciliation report per account in XLSX or PDF, matched pairs in CSV, and journal entries as CSV for QuickBooks and Xero on Growth or NetSuite on Scale. On Scale exports can be scheduled to run when the close starts. For the full list of steps, read our month end close checklist.
Which plan fits your close
Starter suits one company with 3 accounts and 3,000 transactions a month. Growth suits teams closing up to 5 entities and 15 accounts with all processors, assignment and journal entries for QuickBooks and Xero. Scale suits mid-market and multi-entity teams with 25 entities, 60 accounts, approvals, scheduled exports and SSO.
Month end close questions
Reconciliation of every account with a source file, the exceptions queue and the reports for sign off. Accruals, allocations and financial statements stay in your accounting system.
That depends on your volume and how much time matching takes today. Reconciles removes the line by line matching, so your team spends the close on exceptions and review.
Yes. On Growth exceptions are assigned to owners with comments, and on Scale approvals and the audit log record who did what.
No. Upload two files and see matches in minutes, then add accounts and rules before your next close.
Start your next close with matched accounts
Upload a bank statement and your ledger export and see how much of the month is already reconciled.