One side books, the other does not
A recharge invoice is raised by the parent and never entered by the subsidiary. It shows as unmatched on one side, with entity, amount and date, so the missing entry can be made before the books close.
Intercompany reconciliation software for multi-entity groups
Intercompany reconciliation software compares the receivable one entity records with the payable the other entity records and matches the transactions behind them. Reconciles reads ledger exports from each entity, pairs intercompany invoices, transfers and charges, handles currency differences and lists every mismatch with a reason before you consolidate.
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Multi-entity reconciliation between your companies
Intercompany balances have to agree to zero across the group. Reconciles compares both sides line by line.
- Intercompany invoices in one entity matched to the bills in the other.
- Cash transfers between entities matched on both bank statements and both ledgers.
- Management fees, cost recharges and loan interest matched across entities.
- Intercompany receivable and payable balances compared per entity pair.
- Transactions recorded by one entity and missing in the other listed for booking.
Why intercompany balances do not agree
Different currencies in each entity
The parent books in dollars, the subsidiary in euros. Amounts are normalized per currency, and the conversion difference is labeled separately from true mismatches.
Different timing
One entity books the transfer on the last day of the month, the other on the first day of the next. Date windows keep the pair together and mark it as a date difference.
Different descriptions
The same transaction is described one way in one ledger and differently in the other. References, amounts and fuzzy matching connect them, and a saved rule handles recurring charges every month.
How intercompany reconciliation works
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01 Parse
Upload the intercompany account detail from each entity's ledger, from QuickBooks Online, Xero, NetSuite or Sage in CSV or XLSX, and the bank statements if you also reconcile the transfers.
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02 Normalize
Signs are flipped so a receivable on one side faces a payable on the other, currencies are aligned and dates brought to one format.
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03 Match
Exact matches come first, then groups, tolerance, date windows, references and fuzzy descriptions, with FX awareness. AI suggestions cover unclear pairs with a confidence score and a reason.
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04 Exceptions
Mismatches go to the queue, sorted by entity pair. Nothing posts to your ledger without review.
Intercompany exceptions per entity pair
- Unmatched a transaction in one entity with no counterpart in the other.
- Partial an invoice settled in part by a transfer.
- Duplicate an intercompany charge booked twice.
- Amount difference the two sides differ, often by a conversion or a recharge markup.
- Date difference the two sides are booked in different periods.
On Growth each entity pair can be assigned to the accountant who owns it, with comments that both sides see. On Scale resolutions go through approvals and the audit log.
Elimination ready reports and entries
Export an intercompany report per entity pair in XLSX or PDF with both balances, matched items, open items and the explained difference. Correcting entries go out as CSV for QuickBooks and Xero on Growth and for NetSuite on Scale. The matched balances support your consolidation and your balance sheet reconciliation software review. Transfers use the same engine as bank reconciliation software, and the whole run fits into your month end close software calendar. Recharge invoices can also be checked with invoice reconciliation software.
Which plan fits your group structure
Plans include a number of entities. Growth covers 5 entities, enough for a parent and four subsidiaries, with assignment, comments and journal entries for QuickBooks and Xero. Scale covers 25 entities with NetSuite entries, approvals, the audit log, SSO and data residency in the US or the EU. Starter covers one entity, so it suits a single company rather than a group.
Intercompany reconciliation questions
Growth covers 5 entities and Scale covers 25. Each entity pair runs as its own intercompany reconciliation.
Yes. Amounts are normalized per currency and conversion differences are labeled apart from true mismatches.
Yes. Upload a QuickBooks Online export for one entity and a NetSuite or Xero export for another, and the engine reads both.
It prepares correcting entries as files for your review and import. Consolidation and eliminations stay in your accounting system.
Match your intercompany balances
Upload the intercompany account detail from two entities and see every mismatch in minutes.