One entity per client
Set each client up as an entity with its own bank and payment accounts. Growth includes five entities and Scale includes twenty five, so you can bring the clients with the heaviest reconciliation work first.
Reconciliation software for accounting firms and bookkeepers
Reconciles is reconciliation software for accounting firms that close the books for many clients. Each client is an entity with its own accounts, rules and exceptions queue. Your team matches bank statements, payouts and invoices against QuickBooks or Xero exports, reviews only the exceptions and sends journal entries back as CSV.
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Why client reconciliations eat your month
A firm does not reconcile one company. It reconciles dozens, each with different banks, processors and habits. The work piles up in the first days of the month, and much of it is the same matching done again for every client.
- Clients sell through Stripe, PayPal or Shopify, and payouts never match the invoices in the ledger.
- Bank feeds in the accounting software leave the hard lines for later.
- Knowledge about each client sits in one bookkeeper's head.
- Reviewing a junior's reconciliation means opening their spreadsheet and starting over.
Reconciles turns each client into a repeatable run, so the second month is faster than the first and anyone on the team can pick up where someone else left off.
How a firm runs the month with Reconciles
Rules per client
Every client has recurring items: rent, payroll transfers, a merchant fee account, a supplier who always pays late. Save them as rules once and they run every month for that client only. Rules are unlimited on Growth and Scale and do not use the AI suggestion limit.
One queue to review
Exceptions from each client are sorted into unmatched, partial, duplicate, amount difference and date difference. Assign them to the bookkeeper who owns the client, leave comments for questions to the client, and resolve them when the answer comes back.
Exports clients and partners can read
The reconciliation report in XLSX or PDF documents every account for the month. Journal entries go back as CSV for QuickBooks, Xero or NetSuite after review.
Works with the ledgers your clients use
Most clients keep their books in QuickBooks Online or Xero. Reconciles reads their exports and returns entries in the layout each system expects. Step by step guides are on the QuickBooks reconciliation and Xero reconciliation pages, and clients on NetSuite are covered on the NetSuite reconciliation page.
Review that does not mean redoing
Every match carries a plain-language reason and a confidence score. A partner or senior can open a client, filter by low confidence or by exception type, and see why each decision was made. On Scale, approvals and the audit log record who resolved what, which helps with quality review across the firm. Read more on how automated reconciliation works.
Access per team member
Roles on Growth and Scale decide who can upload, resolve and approve, and which clients each person sees. Staff work only on the clients assigned to them. On Scale, SSO (SAML) and SCIM connect Reconciles to your firm's identity provider. Details on the reconciliation software security page.
Clients who sell online
Ecommerce clients are often the slowest to reconcile because of payouts, refunds and marketplace settlements. Reconciles breaks Stripe, PayPal, Shopify and Amazon payouts into their parts before matching. The ecommerce reconciliation software page shows how that works.
Plans for firms
- Growth, $199 per month billed yearly or $399 monthly: 5 entities, 15 accounts, 20,000 transactions per month, 10 seats, journal entries for QuickBooks and Xero.
- Scale, $499 per month billed yearly or $999 monthly: 25 entities, 60 accounts, 100,000 transactions per month, 40 seats, approvals, audit log, NetSuite entries and scheduled exports.
- Starter, $74 per month billed yearly or $149 monthly, covers one entity and suits a solo bookkeeper testing the process on one client.
The cost of the plan can be passed on to clients as part of your monthly fee. Compare limits on the pricing page.
Questions from accounting firms
No. Clients are entities inside your workspace. Growth includes five and Scale twenty five.
You can invite a client contact as a seat with a view role, so they see their own entity and nothing else.
Upload one month of bank statements and the ledger export from their accounting system. Resolve the exceptions, save rules for what repeats, and the next month runs with those rules.
Try it on one client month
Upload a client bank statement and their ledger export. You see the first matched pairs before you create an account.