Reconciles

General ledger reconciliation software for every GL account you close

General ledger reconciliation software checks that the balance of each GL account is backed by source data. Reconciles matches the transaction detail of a GL account to bank statements, subledgers or payout reports, lists the reconciling items behind any difference and gives you a report per account that a reviewer can sign off.

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GL account reconciliation against source data

A GL reconciliation compares what the ledger says with what an independent source says. Reconciles supports the accounts most teams reconcile every month.

  • Cash accounts against bank statements.
  • Clearing and undeposited funds accounts against processor payouts and deposits.
  • Accounts receivable and payable control accounts against aged subledger reports.
  • Credit card liability accounts against card statements.
  • Suspense and clearing accounts, where every line should eventually net to zero.

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What makes GL reconciliation hard

Clearing accounts that never clear

Processor clearing and undeposited funds accounts collect charges and release them as payouts. When one side is missing the balance drifts. Reconciles pairs debits and credits inside the account, including batches, and lists what remains open.

Manual journal entries

A manual entry to a control account breaks the link to the subledger. The engine finds entries with no counterpart in the source data and shows them as reconciling items.

Entries in the wrong period

A transaction booked in the next month creates a gap that reverses itself. Date windows identify these and label them as date differences, not errors.

Reversed and re entered entries

An entry reversed and posted again shows up as three lines. They are grouped and the pair that cancels out is marked, so only the net remains.

How general ledger reconciliation works in Reconciles

  1. 01 Parse

    Upload a GL detail export for the account from QuickBooks Online, Xero, NetSuite or Sage, and the source file: bank statement, subledger report, card statement or payout export.

  2. 02 Normalize

    Debits and credits become signed amounts, dates and references are aligned, and opening balances are read so the period ties out.

  3. 03 Match

    Lines are matched exactly, then in groups, within tolerance and date windows, by reference and fuzzy payee. Inside clearing accounts, debits and credits are paired against each other. AI suggestions cover unclear pairs with a reason.

  4. 04 Exceptions

    Unexplained items go to the queue. Nothing posts to your ledger without review.

GL reconciling items by type

  • Unmatched a ledger line with no source line, or a source line not booked.
  • Partial a ledger entry that covers part of a source transaction.
  • Duplicate an entry booked twice.
  • Amount difference an entry that differs from the source, often a rounding or conversion difference.
  • Date difference an entry booked in a different period than the source.

Each item has a reason. On Growth items are assigned and commented, on Scale resolutions go through approvals and the audit log records the preparer and the reviewer.

A reconciliation per GL account

Export a report per account in XLSX or PDF with the ledger balance, the source balance, reconciling items and the explained difference. On Growth, correcting journal entries go out as CSV for QuickBooks and Xero, and on Scale for NetSuite, with scheduled exports. These reports become the backbone of your balance sheet reconciliation software review and your month end close software checklist. Cash accounts use the same engine as bank reconciliation software, and control accounts use accounts receivable reconciliation.

Which plan fits your chart of accounts

Starter covers 3 bank and payment accounts and 3,000 transactions a month for one entity. Growth covers 15 accounts, 20,000 transactions and 5 entities with journal entries for QuickBooks and Xero. Scale covers 60 accounts, 100,000 transactions and 25 entities with NetSuite entries, approvals and an audit log for teams with a formal review process.

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Starter $74 per month, billed yearly Growth $199 per month, billed yearly Scale $499 per month, billed yearly

General ledger reconciliation questions

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Upload a GL detail export and its source file and see the reconciling items in minutes.

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