Bank and card accounts per entity
Each entity's bank and card statements are matched against that entity's ledger export. A matched pair always shows the entity and account, and the reason for the match.
Multi entity account reconciliation software for every entity in one workspace
Reconciles is multi entity account reconciliation software for US groups that run several legal entities, each with its own bank accounts, cards, processors and ledger. You reconcile every account of every entity in one workspace: each bank statement is matched against the ledger of the entity that owns it, every exception carries the entity name, and the close status of the whole group fits on one screen. Plans are published. Growth covers 5 entities at $199 a month billed yearly, Scale covers 25 entities at $499, and you can test it on two files before you sign up.
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Why reconciliation gets harder with every entity you add
One company with two bank accounts is a Tuesday afternoon. Eight companies with thirty one accounts between them is a different job. Each entity has its own operating account, a payroll account, a card program, maybe a Stripe or Shopify payout stream, and its own set of books. Often they are not even the same books: the parent runs NetSuite, two acquired companies still run QuickBooks Online, and a new LLC opened last quarter is on Xero.
The work itself is the same in each entity. Download the statement, export the ledger, match, explain what is left. The problem is that it happens thirty one times, in thirty one workbooks, owned by four people, with no shared view of which accounts are done. At the end of the month the controller asks "where are we?" and the honest answer is a round of Slack messages.
Reconciles keeps the matching in one place. Every account belongs to an entity, every rule can be shared across entities or kept local, and the exceptions queue can be filtered by entity, account or owner. You stop chasing workbooks and start working a list.
Where multi entity reconciliation usually breaks
- Every entity has its own bank, card and payout accounts, so the number of reconciliations grows faster than the team.
- Entities run on different ledgers after acquisitions, so there is no single report that shows every account at once.
- A transfer from the parent to a subsidiary shows on two bank statements and two ledgers, and one side is often booked late or not at all.
- Shared vendors and payroll providers charge several entities from one account, so a single debit has to be split by entity.
- Each preparer builds their own workbook, so matching rules learned in one entity are rebuilt from scratch in the next.
- Reviewers cannot see which entity is late until the consolidation package is due.
Reconciles vs other ways groups reconcile many entities
| Reconciles | One workbook per entity | ERP native reconciliation | Enterprise close suites | |
|---|---|---|---|---|
| Examples | Reconciles | Excel or Google Sheets | NetSuite OneWorld bank matching, QuickBooks reconcile screen | BlackLine, Trintech Cadency, FloQast |
| Entities in one view | Up to 25 on Scale | No, one file each | Only entities in that ERP instance | Yes |
| Mixed ledgers (NetSuite plus QuickBooks or Xero) | Yes, upload each export | Yes, by hand | No, one ERP only | Yes, through integrations |
| How you buy | Self-serve, published plans | Already installed | Included with the ERP | Quote and implementation project |
| Matching rules shared across entities | Yes | Copy and paste | Per account | Yes |
| Exceptions queue by entity and owner | Yes | No | Partly | Yes |
| Price signal | $2,388 to $5,988 a year billed yearly | Staff hours | Included | BlackLine median near $40,125 a year on Vendr |
| Best for | Groups of 2 to 25 entities that want one reconciliation workspace without an IT project | Two entities and low volume | Groups that run every entity in one ERP | Large groups that want a full close and consolidation suite |
If every entity already sits in one NetSuite OneWorld instance and your volume is modest, the ERP's own matching may be enough. Reconciles earns its place when entities run on different systems, when transaction volume makes ERP matching slow, or when you want one exceptions queue for the whole group.
What Reconciles reconciles across your entities
Processor and marketplace payouts per entity
Stripe, PayPal, Adyen, Shopify and Amazon payouts are matched to the bank deposits of the entity that receives them, fees and refunds included, so a brand that runs as its own LLC stays separate from the parent.
Transfers between entities
A cash transfer from the parent to a subsidiary is matched on both bank statements and both ledgers. If one side is missing, the item lands in the exceptions queue with the entity pair, amount and date. For the full due to and due from tie out, see intercompany reconciliation software.
Shared costs split across entities
One debit for a payroll provider or a shared software bill can be matched one to many against the entries that several entities booked, so the split is visible instead of buried in a note.
How to reconcile several entities in one close
1. Create an entity for each company in the group and add its bank, card and payout accounts. Growth includes 5 entities and 15 accounts, Scale 25 entities and 60 accounts.
2. For each account, upload the bank statement and the ledger export from that entity's system, NetSuite, QuickBooks Online, Xero or a CSV from anything else. Reconciles reads the columns on its own.
3. Reconciles matches every account, applies shared rules across entities and puts what does not tie into one exceptions queue, tagged by entity and account.
4. Assign exceptions to owners, review by entity, and export a reconciliation report per entity in XLSX or PDF, plus journal entries for fees and corrections to QuickBooks, Xero or NetSuite.
A group close with seven entities
Say you run a US holding company with six operating subsidiaries: three on NetSuite, two acquired businesses still on QuickBooks Online and one Xero file for a services LLC. Between them there are 22 bank, card and payout accounts and about 38,000 transactions in March.
You upload 22 statements and the matching ledger exports. Reconciles matches about 36,900 lines on the first pass, most of them on amount, date and reference, the rest on rules saved last month. The exceptions queue shows 1,100 items, filtered by entity: 640 card charges in the two acquired companies with no receipt entry, 290 Shopify fees nobody booked in the ecommerce LLC, 4 transfers from the parent that one subsidiary never recorded, and the rest timing items that clear in April. Each preparer sees only their entities. The controller sees one status line per entity, and the consolidation team gets 7 reconciliation reports instead of 22 workbooks.
Who buys multi entity account reconciliation software
- Controllers and group accounting managers at US companies with 2 to 25 legal entities, often a holding company with operating LLCs or a group built through acquisitions.
- Private equity backed platforms that add companies faster than they migrate them onto one ERP, so mixed ledgers are the normal state.
- Franchise groups, multi location healthcare and property companies that open a new entity for each location or property.
- Outsourced accounting firms that close several related entities for one owner, see reconciliation software for accountants.
- Teams that also need the balance sheet side reviewed by entity, see balance sheet reconciliation software.
Which plan fits a multi entity group
Starter covers one entity, so it suits a single company. Growth covers 5 entities, 15 bank and payment accounts and 20,000 transactions a month, with assignment, comments, roles and journal entries for QuickBooks and Xero, at $199 per month billed yearly or $399 monthly. Scale covers 25 entities, 60 accounts and 100,000 transactions, adds NetSuite journal entries, approvals, the audit log, SSO and data residency in the US or the EU, at $499 per month billed yearly or $999 monthly. Compare every limit on pricing, and if you are weighing an enterprise suite, the BlackLine alternative page shows where each one fits.
Multi entity reconciliation questions
Multi entity reconciliation is reconciling the bank, card, payout and balance sheet accounts of several legal entities in one group, and proving that transactions between those entities agree on both sides. Each entity's accounts are matched against its own ledger, and transfers between entities are matched across both books, so the group closes from clean numbers.
Reconcile each entity's accounts against its own ledger first, then match transactions between entities on both sides, then review exceptions by entity before consolidation. Doing this in one tool helps because rules learned in one entity apply to the next and one queue shows which entities are still open. Reconciles handles all three steps.
Multi entity reconciliation covers every account of every entity: bank, cards, payouts and ledger. Intercompany reconciliation is one part of it, focused on balances between the entities themselves, such as due to and due from, loans and recharges, which must eliminate to zero at consolidation. Reconciles does both in the same workspace.
No. QuickBooks Online holds one company per subscription, so a group with five entities runs five separate company files and reconciles each one on its own. Reconciles reads the export from each file into one workspace, so you match all five entities and see one exceptions queue, while each company stays in its own QuickBooks file.
Growth includes 5 entities and Scale includes 25 entities in one workspace, each with its own bank, card and payout accounts. Entities can run on different ledgers, NetSuite, QuickBooks Online, Xero or a CSV export from another system, and matching rules can be shared across entities or kept local to one.
See your whole group in one reconciliation
Upload one entity's bank statement and ledger export and see the matches in minutes. Add the rest of the group when you are ready.