Reconciles

Adyen reconciliation for every settlement batch

Reconciles automates Adyen reconciliation. You download the settlement details report, upload it with your bank statement, and Reconciles groups the lines by settlement batch, matches each net payout to the bank deposit, separates fees and conversion differences and exports journal entries for your ledger.

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Why Adyen settlements are hard to tie to the bank

Adyen processes many payment methods, currencies and sales channels through one account. Payments are settled in batches, and each payout to your bank is the net result of that batch after fees, refunds and chargebacks. For a finance team with high volumes, that means thousands of lines behind a handful of deposits.

  • Fees differ by payment method, card type and region.
  • Refunds and chargebacks are deducted from later batches.
  • Payouts in one currency can contain payments made in several.
  • Platform and marketplace models add splits between accounts.

Spreadsheets struggle at this volume, and every manual step adds a chance to miss a difference.

How to reconcile Adyen with Reconciles, step by step

  1. 01 Download the settlement details report from Adyen

    In your Adyen Customer Area, open the reports section and download the settlement details report for each batch in the period, as CSV. Download your bank statement for the same period in CSV, MT940, CAMT.053 or another supported format.

  2. 02 Upload the report and the bank statement

    Drop the bank statement in the first slot and the Adyen report in the second. On Scale you can send these files through the API or an SFTP drop on a schedule, which suits daily reconciliation. Reconciles reads the batch number, the record type, the gross and net amounts, the commission and the currencies.

  3. 03 Review matches and exceptions

    Each batch is summed and matched to the deposit with the reason "payout batch net of fees". Payments inside the batch can be matched to orders or invoices in a second run. Batches that do not add up, deposits with no batch and duplicates are sent to the exceptions queue with the exact difference.

  4. 04 Export journal entries back to your ledger

    Approved entries book commission and scheme fees to their cost accounts, refunds and chargebacks against revenue, and conversion differences on their own line. Export them as CSV for QuickBooks, Xero or NetSuite, along with the reconciliation report.

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Daily Adyen reconciliation for platforms

Platform and fintech finance teams often reconcile every day instead of every month. With scheduled files on Scale, Reconciles runs the matching the moment the settlement report and the bank statement arrive, so the exceptions queue on Monday only holds what happened since Friday. Read more on automated reconciliation software.

What Adyen reconciliation with Reconciles covers

  • Settlement batches vs bank deposits.
  • Payments vs orders or invoices, see payment reconciliation software.
  • Fees, refunds and chargebacks booked to the right accounts.
  • Multi-currency batches with conversion differences shown separately.
  • Internal transaction ledgers vs Adyen and the bank, for platform teams.

Teams running Adyen next to other processors can reconcile them in the same workspace, see Stripe reconciliation.

Plans for Adyen volumes

Growth includes all processors, 20,000 transactions matched per month and 15 accounts. Scale adds 100,000 transactions per month, 60 accounts, the API and SFTP drop, approvals and the audit log. Compare both on the pricing page.

Starter $74 per month, billed yearly Growth $199 per month, billed yearly Scale $499 per month, billed yearly

One settlement batch, end to end

Say batch 512 settles $18,400 to your bank. The settlement details report lists several hundred payments across cards and local payment methods, commission and scheme fees by line, two refunds and one chargeback. Reconciles sums every record of the batch, checks that the net equals the deposit and lists the parts under the match: gross payments, fees by type, refunds and the chargeback. If the batch total and the deposit differ by even a few cents, the batch goes to the exceptions queue as an amount difference with the exact figure, so nothing is rounded away.

Adyen reconciliation questions

Reconcile your Adyen settlements

Upload your bank statement and a settlement details report. The first matched batches appear before you create an account.

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