Reconciles is a Billtrust alternative for US finance teams whose real bottleneck is cash application: matching bank deposits, ACH and wire receipts and processor payouts to open invoices. Billtrust does not publish prices, and ERP Research puts buyer-reported costs at about $20,000 to $60,000 a year, rising with invoice volume, plus payment processing. Reconciles publishes plans from $888 a year, charges no implementation or processing fee and shows matched pairs from your own files before you create an account.
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Billtrust is an order to cash platform based in Lawrenceville, New Jersey, owned by EQT Private Equity since a December 2022 take-private valued at about $1.7 billion. ERP Research lists five modules: invoice delivery (email, a buyer payment portal, more than 260 AP portals and e-invoicing networks, plus print and mail), B2B payment acceptance, AI cash application, credit management and collections. It connects to SAP, Oracle, NetSuite, Microsoft Dynamics 365 and Infor through more than 40 certified connectors.
That is a strong fit for a distributor or manufacturer sending tens of thousands of invoices a month to customers who pay through portals and lockboxes. It is a lot of platform when the real problem is narrower: a customer pays six invoices with one ACH, short pays one, and the remittance arrives as a PDF two days later. Matching that payment to the right invoices is the part of Billtrust most finance teams are trying to fix, and it is the only job Reconciles does.
| Reconciles | Billtrust | Spreadsheets | |
|---|---|---|---|
| How you buy | Self-serve, by card in your account | Demo, then a custom quote | Already installed |
| Published price | $888 to $5,988 a year billed yearly, or $149 to $999 monthly | None, about $20,000 to $60,000 a year buyer-reported per ERP Research | No license, paid in staff hours |
| What drives the price | Plan by monthly matched volume and entities | Invoice volume, modules and payment processing | Hours of matching every month |
| Trial | Matches from your own files before signup | No free trial listed | Not applicable |
| Implementation | None, results in minutes | ERP connector and portal rollout per customer | Formulas built by hand |
| Scope | Deposits, payouts and payments matched to invoices and ledgers, exceptions, journal entries | Invoicing, payments, cash application, credit and collections | Whatever the workbook owner builds |
| Payment processing | None, Reconciles does not take payments | Part of the commercial model | None |
| Best for | US mid-market finance teams, ecommerce brands, SaaS companies and accounting firms | Mid-market and enterprise B2B sellers with high invoice volume | Very low volume |
Price sources are listed in the questions below. Billtrust may quote very differently for your company, so treat the table as a guide to how each product is sold, not as a quote.
| Billtrust module | Covered by Reconciles | What to use instead |
|---|---|---|
| Cash application | Yes, bank and payout lines matched one to one, one to many and many to one against open invoices | Not needed |
| Short pays, overpayments and unapplied cash | Yes, sent to an exceptions queue with owners and comments | Not needed |
| Bank to ledger reconciliation after posting | Yes, statement CSV, XLSX, OFX, MT940 or PDF against any ledger export | Not needed |
| Invoice delivery and AP portal uploads | No | Billtrust, Versapay or your ERP |
| Customer payment portal | No | Billtrust, Versapay or Quadient AR |
| Credit management and collections workflow | No | Billtrust, HighRadius, Tesorio or Gaviti |
If most of your pain sits in the first three rows, the choice is mostly about price and setup time. If invoice delivery and collections are the problem, keep an AR suite for them and judge Reconciles only on the matching.
G2's Billtrust alternatives page names BILL AP/AR, Invoiced, HighRadius, Tesorio and Quadient AR, and ERP Research groups Billtrust with Versapay, HighRadius and Esker. The cost side is broken down in our Billtrust pricing guide. The shortlist splits by what you are buying.
Pick the group by the module. Portals, invoice delivery and dunning belong with the AR suites. Matching deposits to invoices belongs with whichever tool matches fastest for the money.
The engine reads the bank or payout line and the open invoice file and tries one to one, one to many and many to one combinations on amounts, invoice numbers in the memo and payer names. Six invoices paid by one ACH come back as one group with the total shown.
When a customer pays $180 less than the invoices it references, the payment is matched to those invoices and the difference goes to the exceptions queue with the amount, so someone books the deduction instead of hunting for it.
Every match shows why it was made, such as invoice number found in the memo, amount and date within two days, or three invoices summing to one deposit. Reviewers approve pairs instead of re-checking them.
Growth exports journal entries for QuickBooks and Xero and Scale adds NetSuite, so applied cash and processor fees land in the ledger without retyping. The cash application software page shows the full flow.
1. Export one month of deposits from your main operating account as CSV or XLSX, plus any Stripe, PayPal or lockbox files.
2. Export open invoices from the ERP for the same customers, with invoice number, customer name and open amount.
3. Upload both and read the match rate, the exceptions queue and the reason on each pair.
4. Count what is left. If most remaining items are disputes and portal questions, you still need an AR suite. If most are unapplied cash and short pays, a matching tool covers it.
Starter costs $888 a year for up to 3,000 matched transactions a month. Growth costs $2,388 a year for up to 20,000 a month across 5 entities with every processor, roles and QuickBooks or Xero journal entries. Scale costs $5,988 a year for up to 100,000 a month across 25 entities, with API and SFTP, approvals, an audit log, NetSuite journal entries and SSO. Monthly billing is $149, $399 and $999. There is no implementation fee and no processing fee. Full details are on the pricing page, and the wider market is compared in reconciliation software cost.
The Billtrust alternatives buyers compare most are Versapay, HighRadius, BILL AP/AR, Invoiced, Tesorio, Quadient AR and Esker. Versapay and Quadient AR are closest on the customer portal, HighRadius and Esker on full order to cash, and BILL and Invoiced for smaller sellers. For cash application alone, self-serve matching software such as Reconciles is the low cost option.
Billtrust does not publish prices. ERP Research reports buyer-reported costs of about $20,000 to $60,000 a year, rising with invoice volume, and notes that enterprise suites in this category often exceed $75,000. Payment processing fees, premium support and multi-ERP integrations add to the total, and no free trial is listed.
Billtrust is usually stronger for high volume invoice delivery, AP portal uploads and payments at larger distributors and manufacturers, while Versapay is known for its collaborative customer portal on NetSuite, Sage Intacct and Dynamics 365. Both are quoted, both earn part of their revenue from payment processing, and the right pick depends on the module you need most.
HighRadius covers more of order to cash, including deductions, credit and treasury, and fits large AR teams with a dedicated implementation budget. Billtrust is stronger on invoice delivery and B2B payments. ERP Research puts HighRadius at about $50,000 to $150,000 or more a year, above the $20,000 to $60,000 buyer-reported range for Billtrust.
Yes. If you need payments matched to open invoices rather than invoice delivery or a payment portal, Reconciles costs $888 to $5,988 a year billed yearly with no implementation or processing fee, and you can test it on your own deposits and invoice file first.
Upload a bank statement and your open invoices. In a few minutes you will see how many payments apply on their own and how many need a person, and what that costs to fix with a published plan.
Your account is saved and you are logged in. Your result now shows one more page of matched rows. You also get one more sample run of up to 500 lines.
To reconcile full months, open your workspace with a plan.
Choose a planStarter plan selected
Your account is saved and you are logged in. Pay by card on the next page and your workspace opens right away.
$74 per month, billed $888 yearly
$149 per month, billed monthly
Growth plan selected
Your account is saved and you are logged in. Pay by card on the next page and your workspace opens right away.
$199 per month, billed $2,388 yearly
$399 per month, billed monthly
Scale plan selected
Your account is saved and you are logged in. Pay by card on the next page and your workspace opens right away.
$499 per month, billed $5,988 yearly
$999 per month, billed monthly
Your account is saved and you are logged in. You can now run one sample reconciliation of up to 500 lines.
To reconcile full months, open your workspace with a plan.
Reconcile now Choose a planEvery plan includes the matching engine, the exceptions queue and exports. Pay yearly and save 50%.
Starter
$74 per month, billed $888 yearly
$149 per month, billed monthly
Growth
$199 per month, billed $2,388 yearly
$399 per month, billed monthly
Scale
$499 per month, billed $5,988 yearly
$999 per month, billed monthly
Cancel any time. Your plan stays active until the end of the paid period.
